SSG Estimator

Welcome to the Fetch Project Estimate Generator

This estimating tool will assist you in creating your own custom solution and estimate without the need for sales representatives visiting your office to look at your files. Feel free to create multiple quotes with variations to see which solution fits your budget and your requirements the best! When you are done, you’ll have a summary of your project and a cost estimate to help you plan your next scanning project!

Southwest Solutions Group bills for its services based on actual counts, not on estimated numbers.

For the rest of the pages I would just have the questions. Keep all questions the same for now.

Step 1 of 6

What do you call these records?

How are you storing your files? (Pick all that apply)

In 1.2 cubic foot boxes (15 linear inches) In 2 cubic foot boxes (24 linear inches) Wide Format (larger than 11x17) In files that are in file cabinets In files that are on shelves

The quote estimator only handles jobs that have indexing at the record level. If you require data capture from documents inside of records and have different field requirements, we will need to create a custom quote for you

Step 2 of 6

How Much Paper Do You Have?

How many 1.2 cubic foot boxes do you have?

With how many files in each box on average?

How many 2 foot bankers boxes do you have?

With how many files in each box on average?

How many linear inches of filing shelves do you have?

How many inches thick is your average file?

How many linear inches of filing cabinets do you have?

How many inches thick is your average file?

How many wide format documents?

Keep it Going!

Understanding the condition of your files is essential to estimate the effort to get them ready to run through our high-speed scanners or our other specialized scanning equipment. Describing your files will help you receive a quote as close to your actual cost as possible.

Step 3 of 6

What condition are your files in? (Check what most closely applies)

Clean Docs Mixed documents Folders Messy

Delivery Format

Delivery time for project completion can vary depending on the volume of work, the quality of the original documents, our production schedule, and your requirements. Once you have your estimate, our team will work with you to schedule the pick-up and get started!

Step 4 of 6

Data Capture Requirements

How would you like the files named?

Name files based on information on the Box and/or folder tab (4 manual index fields,<50 keystrokes ) Name files based on information on the Box and/or folder tab plus information based on a value in the document (4 manual index fields, <50 keystroke) Customer to provide all input data for naming files. No manual indexing

What format do you want the electronic files?

PDF Searchable PDF / OCR MultiPage Tiff (not searchable)

Select Color format?

Black and White Color

Preferred Resolution

150 DPI 300 DPI

Percentage of double sided documents?

Delivery Your Way

SSG has delivery options!

Cloud Base Hosting – Fast and Easy. Get Brad to provide the link to our cloud-based storage.
SFTP – Secure, and straight forward to set up. If you have an SFTP server, we can send the files to you. If not, you can download a free SFTP client and download the files securely from our servers.
Encrypted Thumb Drive – Supports up to 2TB. We recommend having a back-up created either by us or your IT department immediately upon receipt of the device.

Step 5 of 6

Choose how you would like your project delivered to you.

Deliver to customers SFTP, OneDrive, Dropbox Deliver on an external Hard Drive Delivered to RetrieveHub cloud storage

How would you like your files handled after the project is completed?

Files returned reassembled to pre-scanning state (no fasteners) Files returned in boxes in the order they were processed, but not reassembled Store for 3 months and then shred

Do you want Southwest Solutions to provide transport of Boxes from your location?

Yes No

Welcome to the Fetch Project Estimate Generator

Step 1 of 6

What do you call these records?

How are you storing your files? (Pick all that apply)

Step 2 of 6

How Much Paper Do You Have?

How many 1.2 cubic foot boxes do you have?

With how many files in each box on average?

How many 2 foot bankers boxes do you have?

With how many files in each box on average?

How many linear inches of filing shelves do you have?

How many inches thick is your average file?

How many linear inches of filing cabinets do you have?

How many inches thick is your average file?

How many wide format documents?

Keep it Going!

Step 3 of 6

What condition are your files in? (Check what most closely applies)

Delivery Format

Step 4 of 6

Data Capture Requirements

How would you like the files named?

What format do you want the electronic files?

Select Color format?

Preferred Resolution

Percentage of double sided documents?

Delivery Your Way

Step 5 of 6

Choose how you would like your project delivered to you.

How would you like your files handled after the project is completed?

Do you want Southwest Solutions to provide transport of Boxes from your location?

The Price is Right

Step 6 of 6

Tell us a little about yourself so we can customize your estimate

What’s your first name?

What’s your last name?

What’s your email address?

What company are you with?

City

State

Zip